Job Description

Job Overview
We’re seeking a detail-oriented professional to support vehicle asset management and administrative operations. In this role, you’ll oversee vehicle titling, registrations, insurance documentation, and database management. You’ll also play a key part in coordinating asset transfers, handling terminations, and providing reporting that supports decision-making. This is an excellent opportunity for someone who thrives in a structured, process-driven environment and enjoys collaborating across multiple locations.

What You’ll Do

Vehicle Titling & Registration

• Prepare and manage legal documentation (Power of Attorney, Bill of Sale, etc.).

• Guide teams through the titling and registration process, ensuring compliance with regulations.

• Coordinate license plate acquisition and renewals.

• Oversee new vehicle registrations and maintain accurate records of plates, registrations, and temporary tags.

Asset Transfers & Terminations

• Support the transfer of vehicles between business units or locations.

• Manage the termination process for retired or decommissioned vehicles.

• Ensure timely coordination of vehicle pickups and documentation.

Insurance Support

• Assist with obtaining and distributing required insurance cards.

• Work with insurance providers on vehicle additions and retirements.

• Maintain and distribute insurance-related materials to teams.

What We’re Looking For

• 4+ years of experience in a corporate or customer service-focused role.

• Bachelor’s degree preferred.

• Strong organizational and communication skills.

• Ability to manage multiple priorities and deadlines with accuracy.

• Flexibility to adjust to peak business periods.

Why This Role Matters
Your work will directly support efficient operations, regulatory compliance, and the overall success of the fleet management process. If you’re someone who enjoys problem-solving, attention to detail, and keeping processes running smoothly, this could be a great fit.

 

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Job Tags

Temporary work, Work at office, Local area,

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